Present comprehensive financial reports including balance sheets, income statements, general ledgers, accounts payable, check disbursements, and income and expense budgeting
Reconcile all accounts, including checking, savings, money market, etc.
Prepare and release checks
Monitor investment funds
Process accounts payable
Bill all assessments and track accounts receivable
Perform collection services as directed
Send delinquency notices and send suspension of rights letters
Assessment collection
Lien filing
Foreclosure proceedings
Legal liaison
Coordination of tax preparation
Budget preparation, finalization, disbursement
Year-end financial report
Preparation for audit
ADMINISTRATIVE/CLERICAL
Association Organization
Member Roster maintenance
Record & Files maintenance
Operating Procedures Review
General Correspondence
Association Inventory
Special mailings
Special copying
Bid specifications
Bid preparations
Contract review
Contract awarding
Management plan
Operating procedure establishment
Attorney liaison
County/City liaison
Policy enforcement
Rules & Regulations Enforcement
Insurance liaison
Correspondence
Customer Request Response
Meeting coordination
Meeting Attendance
Meeting minutes preparation and distribution
Create an up-to-date owner and renter listing with appropriate contact information
MAINTENANCE
Maintain 24-hour emergency service, 365 days a year
Planning /Create and implement a preventive maintenance program
Schedule and perform maintenance inspections
Outside contractor interface
Oversee on-site custodial personnel, landscaping services and common areas
Review property conditions and make improvements where necessary
Assist with vendor selection for on-site maintenance support
Manage maintenance requests, secure timely performance, and track all such histories
